Home / Key Terms (Summary)

Key Terms (Summary)

Last updated: October 2025 • Applies to bookings from: 1 October 2025

This is a plain-English summary. The accepted Quote/Statement of Work (SOW) and our full Terms & Conditions govern the engagement.

Deposit to confirm: Filming dates are secured with a 50% deposit.
Holds (pencils): We operate first/second hold. If a second hold challenges, first hold has 24 hours to confirm and pay the deposit. Dates are not confirmed until the deposit is received.
Milestones & terms: 25% on completion of filming, 25% on final delivery. Standard invoice terms 30 days (plus VAT).
Late payment: Statutory interest may apply (UK Late Payment of Commercial Debts Act) 8% above BoE base rate + fixed compensation; we may suspend/withhold delivery until balances are settled.

Standard day: Up to 10 hours total, including travel, with a 1-hour lunch.
Overtime: 10–12h @ T1.5, 12–14h @ T2 (rounded up to the next hour).
Maximum day: >14h is charged as an additional full day; hotel required if working the next day.
Rest: Minimum 11-hour turnaround between working days.
Half-day: ≤5 hours incl travel (AM or PM). Labour typically ~75–80% of the full day. Equipment is usually 100% (prep/insurance/logistics are the same).

Mileage: £0.45/mile from Lincoln; parking/tolls at cost.
Travel-only day: 75% of the operator day rate (equipment excluded). Partial travel may be charged at £45/hour.
Overnights: Accommodation at cost (single-occupancy rooms), plus £90/night working-away fee per crew member.
Meals/PDs (when not provided on site): Breakfast £10, Lunch £15, Dinner £25, Refreshments £5 (max £55/day per person).

Deposit (50%) is non-refundable on client cancellation.
Additional fees per affected shoot day (crew + kit):
- 15+ working days: no additional fee (deposit retained)
- 10–14 working days: 25%
- 5–9 working days: 50%
- 2–4 working days: 75%
- <48 hours / no-show: 100%
Postponement: With 15+ working days’ notice, one free re-date; deposit transfers to a new date within 60 days, subject to availability and like-for-like scope. Short-notice moves follow the bands above.

If events outside anyone’s control prevent or pause production (e.g. venue power failure, evacuation, strikes, extreme weather), we’ll adapt where safe — re-sequence, relocate, record-only for streams, or use any pre-booked resilience (e.g. bonded 4G/5G or Starlink).
Waiting time counts toward the day and overtime. If disruption persists and delivery becomes impracticable, we may abandon and re-schedule per the cancellation/force-majeure terms.
Cost allocation follows the full T&Cs (venue/client-controlled issues are typically chargeable; genuine force majeure limits charges to time/costs incurred).

Deliverable: the completed edited film(s) in the agreed formats (e.g., H.264 MP4 and/or ProRes).
Amends: typically two consolidated rounds per deliverable.
Rushes/raw files: not included by default; can be supplied under a separate quote (prep time, media/hosting, licensing).
IP & licence: Bright Spark retains ownership of footage/project files. On full payment, the client receives a perpetual, worldwide licence to use the final deliverables for the agreed channels/purposes.
Data retention: We retain source media/project files for 90 days after final delivery; managed long-term archive available by arrangement.

Provide timely access, parking/loading, power, and a suitable/quiet filming space; ensure permissions/releases are in place (we can supply templates).
Nominate a single point of contact to brief, review and approve; consolidated feedback helps keep schedules on track.

Public Liability & Professional Indemnity insurance in place (certificates available on request).
Health & safety: We may pause if conditions are unsafe or non-compliant; we’ll resume when safe.
GDPR: We process personal data only to deliver the agreed services and follow sensible retention practices. Event signage (“Filming in progress”) is recommended where appropriate.

Interested? Find out more about us or get in touch.